LLP Form FiLLiP eForm : Incorporate Your LLP on MCA – Fields, Documents, Fees & Download

The FiLLiP (Form for Incorporation of Limited Liability Partnership) is the integrated eForm used to incorporate a Limited Liability Partnership (LLP) in India. Hosted on the Ministry of Corporate Affairs (MCA) V3 portal, this web-based form streamlines the incorporation process by consolidating three major services: application for name reservation, allotment of Designated Partner Identification Number (DPIN/DIN), and the incorporation of the LLP itself.

Filed pursuant to Rule 8, Rule 11, and Rule 18 of the Limited Liability Partnership Rules, 2009, FiLLiP serves as the primary "Incorporation Document.” It is processed by the Central Registration Centre (CRC), which scrutinizes the application for compliance with the LLP Act, 2008. Whether you are establishing a new entity or converting an existing firm or company into an LLP, this form captures critical data ranging from the registered office address to partner contributions and industrial activity codes.

This guide provides a row-by-row breakdown of the FiLLiP eForm, helping practitioners and entrepreneurs navigate the MCA V3 filing requirements, manage attachments, and minimize resubmissions (RSUB).

Disclaimer: This content is for general information only and not legal/professional advice. MCA rules and V3 requirements may change. Checklists/templates are for guidance, not official MCA documents. For case-specific help, consult a practicing CA/CS/CMA.

What FiLLiP is and when to use it?

FiLLiP (Form for Incorporation of Limited Liability Partnership) is the unified eForm filed on the MCA V3 portal to birth a new LLP legal entity. It serves as the primary "Incorporation Document" filed with the Registrar of Companies (RoC) and processed by the Central Registration Centre (CRC).

As indicated in the form header, this document is filed pursuant to Rule 8, Rule 11, and Rule 18 of the Limited Liability Partnership Rules, 2009. It replaces the older Form 2 and is designed to simplify the process by integrating multiple applications (Name, DIN, Incorporation, PAN/TAN) into a single submission.

Primary Use Cases

You must file Form FiLLiP in the following scenarios, as explicitly categorized in Field 1(c) of the document template:

• New Incorporation: For starting a fresh LLP from scratch.

• Conversion of a Firm into an LLP: When an existing partnership firm wishes to upgrade to an LLP structure.

• Conversion of Company into LLP: When a private company or unlisted public company converts into an LLP.

Integrated Services Within FiLLiP

Unlike the older regime, where steps were sequential, FiLLiP allows you to execute multiple compliance tasks simultaneously:

1. Name Reservation: If you have not separately reserved a name via RUN-LLP (Reserve Unique Name - LLP), you can propose your preferred name directly in Field 2(a). However, if you already have an approved name, you simply link the Service Request Number (SRN) in Field 1(b).

2. DPIN Allotment: The form allows for the allotment of a Designated Partner Identification Number (DPIN) for up to two individuals who do not currently possess a valid DIN/DPIN. This is managed under Field 6(B), where details for partners without DIN are captured.

3. PAN & TAN Application: As seen in Section 9, the form collects area codes and AO types to automatically apply for the LLP's Permanent Account Number (PAN) and Tax Deduction Account Number (TAN) upon incorporation. Upon successful processing by the CRC, the MCA issues a Certificate of Incorporation (Form 16), which contains the LLP's unique LLPIN (Limited Liability Partnership Identification Number).

Prerequisites Before Opening FiLLiP

Before attempting to file the FiLLiP eForm on the MCA V3 portal, specific legal and technical prerequisites must be in place. Attempting to file without these often leads to form expiry or repeated resubmissions (RSUB).

1. Name Reservation Strategy (RUN-LLP vs. Direct Application)

You have two strategic options regarding the LLP name, which directly impact how you fill out Part A of the form:

• Option A: Prior Approval via RUN-LLP (Recommended): Ideally, use the RUN-LLP (Reserve Unique Name - LLP) service first to secure your name. Once approved, you will receive a Service Request Number (SRN). You must enter this SRN in Field 1(b) of FiLLiP. This locks the name for 3 months, ensuring your incorporation form is not rejected solely due to name unavailability.

• Option B: Direct Application in FiLLiP: If you haven't reserved a name, you can propose it directly in Field 2(a). However, this is riskier; if the name is rejected, the entire incorporation form may need to be re-filed.

2. Digital Signature Certificates (DSC)

As a fully electronic process, wet-ink signatures are not accepted. You must procure Class 3 Digital Signature Certificates (DSC) for:

• Designated Partners: At least one Designated Partner must sign the form (as seen in the Signature Field at Row 773/774).

• Certifying Professional: A practicing Chartered Accountant (CA), Company Secretary (CS), Cost Accountant (CMA), or Advocate must digitally sign the "Declaration and Certification" in Row 736.

3. Partner & Designated Partner Prep

The form segments partners into two categories (as shown in the table at Row 91): those having a valid DIN/DPIN and those not having a valid DIN/DPIN.

• For Partners with DIN: Ensure their DIN KYC is active. Their data will pre-fill based on the DIN database.

• For Partners without DIN (New Applicants): You can apply for a DPIN (Designated Partner Identification Number) for up to two individuals directly through FiLLiP. For these individuals, you must gather the specific "Identity Proof" listed in Row 181 (Voter ID, Passport, Driving License, or Aadhaar) and "Residential Proof" listed in Row 182 (Bank Statement, Electricity/Mobile/Telephone Bill).

4. Registered Office Documentation

To substantiate the address declared in Row 49, you must have the following scanned and ready for attachment:

• Proof of Office Address: Conveyance/Lease deed or Rent Agreement (Row 75).

• NOC (No Objection Certificate): Authorization from the property owner (Row 72).

• Utility Bills: As strictly noted in Row 76, these must not be older than two months.

Who Can Be a Partner/Designated Partner and DPIN Handling

This section of FiLLiP (specifically Rows 90–300) is critical for defining the ownership and management structure of your LLP. You must distinguish between "Partners" (owners) and "Designated Partners" (compliance officers), and handle their identification numbers (DPIN/DIN) correctly.

1. Structure of the Partnership (Row 91)

The form requires you to first declare the total count of partners in the table at Row 91. You must categorize them into:

• Designated Partners: The individuals legally responsible for statutory compliance.

• Partners: Individuals or bodies corporate who hold ownership/rights but may not have compliance liability.

Note: Every LLP must have at least two Designated Partners who are individuals. At least one of them must be a resident in India.

• Resident Definition: A person who has stayed in India for not less than 120 days during the financial year.

2. Designated Partner Identification Number (DPIN) Handling

You cannot file FiLLiP without settling the DPIN status for your Designated Partners. The form handles two scenarios:

Scenario A: Partners ALREADY have a DIN/DPIN

• Where to fill: Use Section 6(A) (Row 93) for Individuals or Section 6(C) (Row 289) for Body Corporate Nominees.

• Action: Enter the existing valid DIN. The system will pre-fill their personal details (Name, Address, Father's Name) from the database.

• Prerequisite: Ensure their DIN KYC is active.

Scenario B: Partners DO NOT have a DIN/DPIN (New Applicants)

• Where to fill: Use Section 6(B) (Row 113) for Individuals.

• Integrated Application: FiLLiP acts as your DPIN application form. You do not need to file DIR-3 separately for these individuals.

• Limit: You can apply for a maximum of 2 new DPINs within the FiLLiP form.

  • If you need more than 2 new DPINs: The additional partners must obtain DIN via Form DIR-3 before you start filing FiLLiP.

• Required Attachments for New DPINs:

  • Proof of Identity: Self-attested Voter ID, Passport, Driving License, or Aadhaar (Row 181).

  • Proof of Residence: Bank Statement, Electricity Bill, or Mobile Bill (not older than 2 months) (Row 182).

  • Photo: Passport-sized photograph.

3. Body Corporates as Partners

If a Company or foreign LLP is joining as a partner:

• They cannot act as a Designated Partner directly; they must nominate an individual to act on their behalf.

• Where to fill: Use Section 6(C) (Row 289) or Section 6(D) (Row 333).

• Required Attachment: A Board Resolution/Authority Letter from the body corporate authorizing the investment and the nominee.

FiLLiP eForm Fields Overview

The FiLLiP form is structured logically to capture every aspect of the proposed LLP, from its physical location to its financial structure. Below is a breakdown of the critical sections you must navigate.

1. LLP Particulars & Registered Office (Part A)

• Purpose of Filing (Row 1): You must specify if this is a "New incorporation" or a "Conversion" of a firm or private/unlisted public company into an LLP.

• Name Details (Row 2): This section captures the proposed name. If you have a reserved name, enter the Service Request Number (SRN) of the RUN-LLP. If applying directly, enter the proposed name and the significance of any coined words.

• Registered Office (Row 3): This requires granular detail. Beyond the standard address lines, you must provide the Longitude and Latitude of the office location and the specific Jurisdiction of the police station for that area.

• RoC Jurisdiction: Based on the address, you must identify the correct Registrar of Companies (e.g., "Registrar of Companies, Pune") where the LLP is to be registered.

2. Business Objects & NIC Codes (Row 4)

• Industrial Activity: You cannot simply write a paragraph about your business. You must classify it using the NIC Codes 2008 (National Industrial Classification).

• Main vs. Other: You must define the "Main industrial activity" with its corresponding NIC code and description. Additional activities are listed under "Other industrial activity".

3. Partners & Designated Partners (Rows 5–7)

• Summary Table (Row 5): The form begins with a high-level summary table counting the number of Designated Partners and Partners, split by Individuals and Body Corporates.

• Detailed Particulars: The form then splits into detailed sections:

  • Section 6A & 6C: For Designated Partners (Individual or Body Corporate) who already have a DIN/DPIN.

  • Section 6B & 6D: For those without a DIN/DPIN (where FiLLiP acts as the application for DIN).

  • Section 7: For ordinary Partners (who are not Designated Partners).

• Nominee Details: For body corporates (like a Private Limited Company acting as a partner), you must provide details of the nominee signing on its behalf.

4. Monetary Contribution (Row 8 & Individual Fields)

• Individual Contribution: For every single partner entered, you must specify the Form of contribution (Conversion, Cash, or Other than cash). If "Other than cash" is selected, you must specify the nature of that asset.

• Total Capital (Row 8): The form aggregates these figures into the Total monetary value of the contribution, which must be written in both figures and words. This figure determines the government filing fee.

Document Checklist to Attach in FiLLiP

The success of your FiLLiP submission largely depends on the quality and accuracy of the attachments. Missing or blurry documents are the most common cause for "Resubmission" (RSUB). Based on the "Attachments" sections scattered throughout the form (specifically Rows 35, 67, 718, and 729), here is the essential checklist.

1. Mandatory Registered Office Proofs

To substantiate the address provided in Row 49, you must attach the following under Field 3(c):

• Proof of Office Address: A copy of the Conveyance Deed, Lease Deed, or Rent Agreement. If using a Rent Agreement, ensure Rent Receipts are also included.
• Utility Bill: A copy of a utility bill (Electricity, Gas, Telephone, or Mobile bill) that depicts the address exactly as entered in the form.

• • Critical Rule: This bill must not be older than two months.

• NOC (No Objection Certificate): A signed "No Objection Certificate" from the property owner authorizing the use of the premises as the registered office.

2. Subscriber Sheet & Consent (The "Form 9" Equivalent)

• Subscribers' Sheet including Consent: As seen in Row 729, you must attach the Subscribers' Sheet. This is a document where all partners sign to agree to the subscription of contribution and the LLP rules.

• Consent to Act (Form 9): While the PDF refers generally to "Consent... pursuant to section 7(4)" in Row 726, standard practice involves attaching Form 9 (Consent to act as Designated Partner) for each Designated Partner. This is often consolidated into the Subscribers' Sheet attachment or uploaded as an optional attachment if not generated automatically.

3. Partner KYC (For New DPIN Applicants)

If you are applying for a new DPIN via FiLLiP (under Row 113 or Row 289), you must attach self-attested copies of:

• Proof of Identity: Voter's ID, Passport, Driving License, or Aadhaar.

• Residential Proof: Bank Statement, Electricity Bill, Telephone Bill, or Mobile Bill.

  • Note: Ensure the address on the proof matches the "Permanent Address" entered in Row 152.

4. Body Corporate Documents (If Applicable)

If a partner is a Company or another LLP, you must attach under Row 330/442:

• Board Resolution: A copy of the resolution on the body corporate's letterhead approving the investment in the new LLP.

• Letter of Authority: A resolution authorizing a specific individual to act as the Nominee Designated Partner.

5. Conditional Approvals

• Trademark NOC: If your proposed name is based on a registered trademark or a pending application (checked "Yes" in Row 29), you must attach the Approval of the owner of the trademark.

• Sectoral Approval: If your business falls under a regulated sector (e.g., Insurance, Banking), attach the In-principle approval of the regulatory authority.

Registered Office Requirements

The registered office is the official communication hub of the LLP. In FiLLiP, the address details provided in Part A, Section 3, determine the jurisdiction of the Registrar of Companies (RoC) and must be substantiated with precise documentation to avoid rejection.

1. Address Particulars & Geo-Tagging

You must provide the full postal address in Rows 50–57, including the specific "Area/Locality" and "District". Unlike older forms, the MCA V3 portal requires granular location data:

• Latitude & Longitude: You must enter the exact Longitude and Latitude of the office premises. This is used for geo-tagging the location.

• Police Station Jurisdiction: You are strictly required to state the Jurisdiction of the police station under which the registered office falls. This is often a mandatory field for compliance and verification.

2. Mandatory Attachments (Proof of Address)

To validate the address entered, you must upload specific proofs under Section 3(c). These files must be clear, legible, and under the 2 MB limit per file:

• Proof of Office Address: You must attach a Conveyance/Lease deed or a Rent Agreement. If using a Rent Agreement, standard practice requires attaching recent rent receipts as well.

• No Objection Certificate (NOC): As noted in Row 72, an NOC from the property owner is required if the LLP does not own the premises.

• Utility Bills: You must attach a copy of a utility bill (electricity, telephone, gas, or mobile bill).

  • Critical Condition: The bill must not be older than two months. Using an outdated bill is a primary cause for "Resubmission" (RSUB).

3. Registrar Jurisdiction

The address details provided automatically map to the specific Registrar of Companies (RoC). For example, if the address is in Pune, the form will auto-select or require the selection of "Registrar of Companies, Pune". Ensure your state and district selection aligns with the correct RoC jurisdiction to prevent processing errors.

Name Policy Touchpoints Inside FiLLiP

The FiLLiP form is not just a data entry point; it is the first line of defense where the MCA enforces the "Name Availability Guidelines" under Rule 18 of the LLP Rules, 2009.

The CRC (Central Registration Centre) scrutinizes your name application against three distinct fields in the form. Failing to justify your name here is the most common reason for rejection.

1. Significance of Abbreviated or Coined Words (Row 24)

• The Field: Significance of an abbreviated or coined word in the proposed name.

• The Policy: If your proposed name contains random letters (e.g., "SKRM Logistics LLP") or a made-up word (e.g., "Zyntra LLP"), you must explain it here.

  • What to write: Do not leave this blank or write "NA".

    • For abbreviations: Explain the derivation (e.g., "SKRM stands for the first letters of the partners' names: S... K... R... M...").

    • For coined words: State clearly that it is a coined word with no specific dictionary meaning, created to ensure uniqueness.

• Risk: Names that are vague or consist purely of generic words (e.g., "Good Services LLP") without a distinctive "coined" prefix are often rejected as "Undesirable".

2. Trademark Conflicts (Row 29)

• The Field: Whether the proposed name is based on a trademark registered or is subject matter of an application...

• The Policy: The MCA system performs a phonetic check against the Trade Marks Registry. You cannot use a name that is "identical or too nearly resembles" an existing trademark under Classes 1-45, unless you own it.

  • If YES: You must select "Yes" and attach the NOC (No Objection Certificate) from the trademark owner and a copy of their PAN/Board Resolution.

  • If NO: Select "No." However, if a similar trademark exists and you select "No," the CRC officer may still flag it and ask for an NOC, causing a resubmission (RSUB).

3. Vernacular (Language) Declarations (Row 28)

• The Field: State the name of the vernacular language(s) if used in the proposed name and the meaning thereof.

• The Policy: If your name includes words from Hindi, Sanskrit, or regional languages (e.g., "Annapurna Agro LLP"), you must declare the language and the English translation.

  • Why: This checks for "Undesirable" meanings or offensive terms in other languages, which are prohibited under Rule 18.

Pro Tip: The name should not imply government patronage (words like "National," "Union," "Federal") or regulated financial activities (words like "Bank," "Stock Exchange," "Venture Capital") unless you attach the specific In-principle approval from the relevant regulator (RBI, SEBI, etc.) in the attachments section.

Fees, SRN, CRC Scrutiny & RSUB

Once the FiLLiP form is filled and the attachments are uploaded, the process moves from data entry to procedural compliance. Understanding how the MCA V3 system processes your form is vital to managing client expectations and timelines.

1. The Fee Logic (Contribution-Based)

The government filing fee for FiLLiP is not a flat rate; it is dynamic and auto-calculated based on the figure you enter in Row 700: Total monetary value of contribution.

• Calculation Base: The system reads the total contribution (e.g., ₹10,000 or ₹1,00,000) and applies the fee slab prescribed under the LLP Rules.

  • Example: For contributions up to ₹1,00,000, the filing fee is typically minimal (currently ₹500), but this increases significantly for higher capital bases.

• Payment Trigger: You cannot pay immediately inside the form. After successful "Check Form" and "Pre-Scrutiny" checks, you must upload the linked forms to the V3 portal. The payment gateway appears only after all linked forms are successfully uploaded.

2. SRN Generation & Tracking

Upon successful payment, the MCA V3 system generates a Service Request Number (SRN) (referenced in Row 766 as "For office use only").

• Significance: This alphanumeric code is your tracking ID. You will use this SRN to:

  • Track the status of the incorporation ("Pending for Processing," "Sent for Resubmission," etc.).

  • Address any queries raised by the Registrar.

3. CRC Scrutiny (The Approval Process)

Your form is not processed by the local RoC immediately. It goes to the Central Registration Centre (CRC), a centralized processing hub. The CRC officers scrutinize the application for:

• Name Availability: Re-checking the name against the Trade Marks registry and guidelines.

• Object Clarity: Ensuring NIC codes (Row 84) align with the business description.

• Document Legibility: Verifying that attachments like the utility bill and subscriber sheet are readable and valid.

4. Handling Resubmission (RSUB)

If the CRC finds defects (e.g., a blurry ID proof or a vague business object), they will not immediately reject the form. Instead, they will mark it as "Sent for Resubmission" (RSUB).

• The Workflow: You will receive an email detailing the specific defects. You must correct these errors in the original file and re-upload the form using the same SRN.

• Limits: You typically get two chances to resubmit. If the defects are not cured after the second resubmission, the form is Rejected (Row 770), and you must file a fresh application with new fees.

• Common RSUB Triggers:

  • Old Utility Bills: Attaching a bill older than 2 months (Violation of Row 76).

  • Name Issues: Applying for a name without explaining the significance of coined words (Row 24).

  • Signature Mismatch: The DSC signer does not match the name in the form.

LLPIN Allotment & Certificate of Incorporation

Upon the successful processing of your FiLLiP eForm by the Central Registration Centre (CRC), the legal existence of your LLP begins. This is formalized through the allotment of a unique identification number and the issuance of a digital certificate.

1. The Certificate of Incorporation (Form 16)

The Certificate of Incorporation (Form 16) is the "birth certificate" of your LLP. It is issued pursuant to Rule 11(3) of the LLP Rules, 2009. It is digitally signed by the Registrar of Companies (RoC) and sent to the email ID of the applicant.

Key Data Points on Form 16:

• LLP Identification Number (LLPIN): This is a unique 7-digit alphanumeric code (e.g., AAA-1234) that serves as the permanent identity of your LLP. Unlike a company's CIN, the LLPIN does not change even if you shift the registered office to another state.

• PAN & TAN: In the integrated MCA V3 process, the Income Tax Department's Permanent Account Number (PAN) and Tax Deduction Account Number (TAN) are often printed directly on the Certificate of Incorporation, signaling immediate tax registration.

• Date of Incorporation: The date mentioned on this certificate is the official start date of your legal entity. Any contracts or agreements entered into before this date are technically "pre-incorporation contracts".

2. How to Verify LLPIN (Master Data Check)

Before opening a bank account or printing stationery, you should verify the LLP's status on the public registry. This ensures the data has been correctly seeded in the MCA V3 system.

Step-by-Step Verification:

1. Access MCA Portal: Go to the Ministry of Corporate Affairs website (mca.gov.in) and navigate to MCA Services > Master Data.

2. Select Service: Click on View Company/LLP Master Data.

3. Search: Enter your newly allotted LLPIN or the LLP Name.

4. Review Output: The system will display the "Master Data" sheet. Verify that:

   • LLP Status shows as "Active".

   • Registered Address matches exactly what you submitted in FiLLiP.

   • Designated Partners are correctly listed with their "Active" DPIN status.

3. Immediate Post-Incorporation Actions

Once you have the LLPIN and Form 16:

• Print Stationery: You must paint or affix the LLP Name and LLPIN outside your registered office and on all official correspondence (invoices, letterheads).

• File Form 3 (Urgent): You have strictly 30 days from the date on Form 16 to execute the LLP Agreement and file Form 3. Failure to do so attracts a penalty of ₹100 per day of delay, with no upper limit.

Immediate Next Steps After Incorporation: Form 3 & Stamp Duty

While FiLLiP brings the LLP into existence, it does not define the internal operating rules. The "constitution" of your LLP is the LLP Agreement, and filing it is the single most critical post-incorporation step.

1. The 30-Day Deadline (Strict Liability)

Once you receive the Certificate of Incorporation (Form 16), a statutory clock starts ticking. You strictly have 30 days to:

1. Execute the LLP Agreement on stamp paper.

2. File Form 3 (Information with regard to Limited Liability Partnership Agreement) on the MCA V3 portal.

Warning: Failure to file Form 3 within 30 days attracts a late fee of ₹100 per day of delay. Unlike company law penalties which are often capped, this penalty is cumulative and uncapped. Delays of a few years can result in penalties running into lakhs of rupees.

2. Drafting the Agreement

The LLP Agreement acts as the deed for the partnership. It must align exactly with the data you submitted in FiLLiP:

• Name & Registered Office: Must match Row 2 and Row 49.

• Business Activity: The "Main Objects" clause must mirror the NIC Code description provided in Row 84.

• Capital Contribution: The total capital and the split between partners must match the figures declared in Row 700 and the partner-wise tables in Part A.

• Profit Sharing Ratio: While FiLLiP captures capital, the Agreement must explicitly state the Profit Sharing Ratio (PSR), which can differ from the capital ratio.

3. Paying Stamp Duty (State-Specific)

Before you can upload Form 3, the LLP Agreement must be "stamped" (stamp duty paid) according to the State Stamp Act of the state where your Registered Office is located (Row 57).

• How to Calculate: Stamp duty is usually a percentage of the Total Monetary Contribution (Row 700).

  • Example: In Maharashtra, it is generally 1% of the capital contribution (subject to minimums and maximums). In Delhi or Karnataka, the rates differ.

• Mode of Payment: Depending on the state, this is done via:

  • Non-Judicial Stamp Paper: Purchasing physical papers from a vendor.

  • E-Stamping: Generating a digital stamp certificate (e.g., via SHCIL).

  • Franking: Paying at a designated bank.

• Execution: The partners must sign the agreement after the date of incorporation and on or after the date of the stamp paper purchase. It must then be notarized by a public notary.

4. Filing Form 3 on MCA V3

Once the agreement is signed and notarized:

1. Scan: Create a clear PDF scan of the full notarized agreement.

2. Fill Form 3: Log in to MCA V3, open Form 3, and link it to your LLPIN.

3. Upload: Attach the scanned agreement.

4. Certify: The form must be digitally signed by the Designated Partners and a practicing professional (CA/CS/CMA/Advocate).

Common RSUB/Rejection Reasons for FiLLiP & Rapid Fixes

The Central Registration Centre (CRC) is notorious for its strict scrutiny. A "Resubmission" (RSUB) status delays your incorporation by days or weeks, while a "Rejection" means forfeiting your filing fees. Below are the most frequent triggers for RSUB and how to preemptively fix them.

1. The "Coined Word" Trap (Row 24)

• The Error: Leaving Field 2(b) ("Significance of abbreviated or coined word") blank or writing "NA" when the name is unique (e.g., Zyntra or Xylos). The CRC will flag this as "Proposed name is not indicative of the objects" or "Significance not provided."

• The Rapid Fix: Never leave this blank.

  • If it’s a made-up word: Write "The word 'Xylos' is a coined word with no dictionary meaning, created solely to identify this specific LLP."

  • If it’s an acronym: Decode it (e.g., "SKRM represents the first letters of the partners' names...").

2. "Stale" Utility Bills (Row 76)

• The Error: Attaching an electricity or gas bill that is older than 2 months as proof of the registered office. The form explicitly warns against this in the attachments section.

• The Rapid Fix: Check the "Bill Date" (not just the due date). If the current date is May 15th, the bill date must be on or after March 15th. If a new bill isn't available, use a mobile post-paid bill or gas bill that is current.

3. Subscriber Sheet & Witness Defects (Attachment to Row 729)

• The Error:

  • The witness to the subscribers' signatures does not provide their full details (Name, Address, Occupation) or signature.

  • The "Place" field in the subscriber sheet is left blank.

• The Rapid Fix: Ensure the Witness hand-writes their Name, Father’s Name, Occupation, and Address clearly next to their signature. The witness must be a professional (CA/CS/Advocate) or a third party, not one of the partners themselves.

4. Trademark Conflict Denial (Row 29)

• The Error: Selecting "No" in Field 2(d) when a similar trademark actually exists. The CRC performs a phonetic check; if they find a similar mark (even in a different class), they will ask for an NOC.

• The Rapid Fix: perform a public search on the IP India portal before filing. If a similar mark exists, either:

  • Obtain a No Objection Certificate (NOC) from the trademark owner (if you know them).

  • Change your proposed name to be distinctively different to avoid the conflict entirely.

5. Identity Proof Mismatch

• The Error: The name on the PAN card differs slightly from the name on the Voter ID/Passport attached (e.g., "Amit Kumar Sharma" vs. "Amit K. Sharma").

• The Rapid Fix: The name in the form must match the PAN database exactly. If the supporting ID (Voter ID/Passport) differs, attach an Affidavit stating that "Amit Kumar Sharma" and "Amit K. Sharma" are the same person.

6. Missing Landlord NOC (Row 72)

• The Error: Attaching only the Rent Agreement without the owner's No Objection Certificate (NOC). A Rent Agreement proves tenancy, but the NOC specifically authorizes the use of the premises as the "Registered Office."

• The Rapid Fix: Always attach a signed NOC from the owner listed in the utility bill, specifically mentioning the LLP's name and allowing the address to be used as the registered office.

Best-Practice Filing Tactics

Filing the FiLLiP eForm on the MCA V3 portal can be technically challenging. Unlike the older PDF-based upload system, V3 is web-based and has specific browser and system dependencies. Below are practitioner-tested tactics to ensure a smooth filing experience and avoid technical glitches.

1. Browser & System Configuration

The MCA V3 portal is sensitive to browser versions. Using an incompatible setup often leads to "White Screen" errors or unresponsive buttons.

• Recommended Browser: Use Google Chrome or Microsoft Edge (latest versions).

• Cache Management: Before starting any new filing, clear your browser's Cache and Cookies. This solves the common issue where pre-filled data from a previous session conflicts with the current form.

• Pop-up Blocker: Ensure the Pop-up Blocker is DISABLED for mca.gov.in The system uses pop-ups for challan generation and downloading filed forms; blocking them can leave you stuck at the payment stage.

2. Attachment Hygiene

The CRC system automatically scans attachments for size and format. Non-compliant files are rejected instantly or result in a "Corrupt File" error.

• Format: Strictly PDF only. Do not upload JPG, PNG, or Word docs.

• Size Limit: Each individual attachment must be under 2 MB. The total form size (including all attachments) should generally be kept under 10 MB to prevent upload timeouts.

• Naming Convention: This is a critical hidden rule.

  • Do NOT use special characters (like &, @, #) or spaces in file names.

  • Bad Name: Rent Agreement & NOC.Pdf  

  • Good Name: Rent_Agreement_NOC.pdf         

  • Why: Special characters can break the file path on the server, causing the "Attachment not found" error during scrutiny.

3. "My Application" & Draft Management

• Save Frequently: The V3 portal has a session timeout of roughly 5-15 minutes of inactivity. Use the "Save" button after completing each section to avoid losing data.

• Don't Trust "Edit": If you receive an RSUB (Resubmission), avoid simply clicking "Edit" and changing one field. The system sometimes retains the old metadata. It is often safer to download the preserved data, create a fresh form, and re-upload the attachments if the errors are extensive.

• Multiple Sessions: Never open the MCA portal in multiple tabs or windows. The "active session" conflict can corrupt your form data or prevent the "Submit" button from working. Use a single tab only.

4. DSC & Signer Mapping

• Register DSC First: Before you even open the form, ensure all Designated Partners and the Certifying Professional have registered their Class 3 DSC on the V3 portal under the "Associate DSC" service. If the DSC is not registered, the form will throw an error at the final signature stage.

• Name Match: The name in the DSC token must match the name in the PAN database exactly. If there is a mismatch (e.g., "Kumar" vs "Kr."), The V3 system may reject the signature.

5. Payment Timing

• Avoid Peak Hours: Try to file and pay challans before 10 AM or after 6 PM. The payment gateway often times out during peak business hours.

• Check Status: If money is deducted but the challan is not generated, do not pay again immediately. Wait for 2-4 hours and check "My Application" > "Payment Status" or "Track SRN". It often updates automatically.