How To Get Gazette Notification For Name Change In Delhi​?

If you're looking to change your name officially in Delhi, getting a Gazette Notification for your name change is a crucial step. This legal publication provides an official and valid proof of your new name, ensuring that it is recognized across all your vital documents such as your passport, Aadhaar, PAN card, and bank accounts. But how exactly do you get a Gazette Notification for name change in Delhi? In this blog, we will guide you through the detailed process of obtaining the notification, the required documents, fees, timeline, and common mistakes to avoid, making it a hassle-free experience.

What Is A Gazette Notification?

A Gazette Notification is a public notice authorised by the Indian Government and published through the Department of Publication. It is published in the Official Gazette is a government journal that contains records of legal changes, public notices, and official declarations, including name changes.

Your name change publication in the Gazette becomes legally valid across India. Consequently, you can change your name in important documents like your Aadhaar, passport, PAN card, voter ID, and bank accounts without any legal complications.

In Simple Words: Consider the Gazette as the government’s official newspaper. When you change your name and you want the change to become legally recognised, it is printed in the Gazette. Once the Gazette Notification has your changed name printed in it, you can use it in all your documents and records.

Is Gazette Notification Mandatory For Name Change?

The Gazette Notification is not mandatory in every situation, but in legal and official matters, it is either required or strongly recommended.

For example, if you are changing only school or college records, then Gazette Notification is not required. But if you want to change your name officially in all documents, then a Gazette Notification is needed.

You will likely need a Gazette Notification for:

• Updating your passport, Aadhaar card, PAN card, voter ID, or bank account
• Applying for government jobs, civil services, or appearing in court hearings
• Assuring uniformity across all your legal and financial documents
• Preventing future issues due to mismatched or unverified names

In short, if your goal is full legal acceptance of your new name across all platforms, getting it published in the Gazette is the most secure and widely accepted way to do so.

Why Do You Need A Gazette Notification For A Name Change In Delhi?

A Gazette Notification is a necessary step to officially and legally record the name change, enabling it for use in all government and legal documents. It acts as public proof and helps you update the name across records like Aadhaar, passport, bank accounts, and more, without any legal or official difficulties.

1. Name Change After Marriage or Divorce
   Most women change their last name to their husband’s last name after marriage and later revert to their maiden name after a divorce. In both cases, a Gazette Notification authorising the name change facilitates the process of updating various official documents.
2. Numerology-Based Name Changes
   Individuals might decide to change or adjust the spelling of their names due to numerological or astrological reasons. These modifications are personal, but without Gazette notification, they are considered informal and will not be recognised by official governmental organisations.
3. Spelling Corrections or Errors
   Mistakes frequently occur when people record names on official documents like birth certificates, school records, or identification cards. When a Gazette Notification is issued, it is a legal way of fixing these mistakes. That is how the transactions are allowed to insert the person’s name in their right form.
4. Adoption Cases
   When a child is adopted, their name is often changed to match that of their adoptive parents. A Gazette Notification will make sure that their name on all their documents is the same.
5. Gender Identity Changes
   Transgender people or individuals who are transitioning to the opposite gender can opt to change their name to match the gender they identify with. Transgender Persons (Protection of Rights) Act, 2019, recognises the right and legal backing for such a change is given by the Gazette publication.
6. Religious Conversion
   A person who changes their religion may therefore decide to change their name, which is in line with their new religion, and by publishing it in the Gazette, they can be assured that it will have a legal and binding effect on all institutions.

Why It's Necessary

• Legal Acknowledgement: This ensures that the modification of your name is appropriately documented in the legal archives and is acknowledged by all government bureaus.
• Updating Records: Any changes to vital documents, including Aadhaar, passport, and bank account, are very much needed.
• Declaration to the public: A gazette is a public notice to ensure everyone is aware of your change of name.
• Proof of Name Change: It is a valid proof to any institution or authority for their verification.
• Avoiding Identity Issues: Ensuring the same identity across all documents avoids possible future legal and or administrative complications.

Eligibility Criteria For Gazette Name Change In Delhi

To apply for a Gazette Notification for name change in Delhi, you must meet certain basic eligibility requirements:

Age Requirements

• You must be a minimum of 18 years of age to apply independently.
• If you are below 18 years, either of your parent can apply for you.

Citizenship Status

• To apply through the Gazette of India, you need to be an Indian citizen.
• The applicants who are foreigners and are also Overseas Citizen of India cardholders (OCI) should approach their respective embassies.

Legal Considerations

• A modification of your identity does not mean that it offers you a platform to commit crimes or participate in illegal activities without detection.
• Applications might get denied if you have any ongoing criminal cases or judicial issues.

Valid Government Identification

• You need to provide a valid photo ID issued by the government, like an Aadhar card, PAN card, passport, or voter ID.
• This will help confirm your current identity and make sure all information is correct.

Genuine Reason for Name Change

• You are required to provide a valid and explicitly stated basis for the change of name.
• Commonly, individuals might opt to modify their names due to marriage, divorce, changes in numerology, religious transformation, adoption, gender transitioning, or rectifying an error in the name.

Lawful Intent

• The change must reflect an honest and transparent purpose.
• Any attempts to manipulate the system for personal gain or fraudulent purposes might be denied or even lead to legal measures.

How To Get Gazette Notification For Name Change In Delhi?

Here are detailed steps in the procedure to change your name and gazette publication;

Step-by-Step Process

These are the following steps to ensure official recognition.

Step 1: Create an Affidavit

Prepare a written statement on non-judicial stamp paper, mentioning:

• Your current name
• Your new name
• Specify the reason for changing the name (for example, marriage, numerology)
• Your address, age, and signature

Get the signed affidavit notarised by a notary public.

Step 2: Newspaper Publication

Publish your name change in two newspapers:

• One in an English paper (like The Times of India)
• One in the regional paper (like Dainik Jagran or Punjab Kesari)

In the advertisement, the following must appear:

1. The Old name
2. New name
3. The date of the affidavit
4. Full address

Step 3: Application Form Documents

Collect the following:

• The original notarised affidavit,
• Newspaper clippings,
• Passport-sized photos (if required),
• Proof of Identity (Passport, Aadhaar card, Voter ID card, etc.)
• Proof of address
• A cover letter expressing interest in Publishing to the department of publication.

Step 4: Submit Documents

• Option A: Offline Submission
  Go visit the Department of Publication in Delhi and submit the application documents yourself.
• Option B: Online Submission

To create an application, people can even go to the official website of e-gazette.nic.in. They will sign up with all their information, attach the needed papers, and then make the payment. Following that, they can keep an eye on the application.

Step 5: Gazette Publication

After getting the approval, your request for a name change will be publicised in the Official Gazette of India (usually in 15–30 days). You can download the Gazette or ask for a physical copy of the notification.

Required Documents For Gazette Name Change In Delhi

• Notarised Affidavit: A document that you sign and have notarised, declaring your old and new names, the reasons for changing your name, and personal details.
• Newspaper Advertisements: Copies of the name change notice published in one local language newspaper and one English newspaper are acceptable evidence of public notice.
• Identity Proof: Photocopies of documents such as Aadhar card, PAN card, passport, voter ID, or driving license should be self-attested.
• Proof of Address: Your present address can be confirmed by a utility bill, bank statement, or Aadhaar card.
• Passport-sized Photographs: Two recent colour passport-sized photographs.
• Cover Letter: A signed letter asking the Department of Publication to publish your name change in the Gazette.
• Fee Payment Receipt: Demand Draft or IPO/online transaction receipt proving payment for the Gazette processing fee.

For a comprehensive checklist of required documents for name changes across India, check out our Documents Checklist for Name Change in India blog post.

Fees For Gazette Name Change Notification & Timeline

Fees:

• Personal Name Change: ₹1,101 (almost exactly)
• Name Change for Company or Organisation: ₹ 1,700–₹ 2,500 ( approximate)
• For actual copies, courier/postage could be applied.

Timeline:

• Publication and verification in the Gazette: 15 to 30 working days.
• The download is usually available within four weeks from the day of submission.

How To Check The Status Of Gazette Notification For Name Change?

To check the status of your application:

1. Go to Gazette.nic.in
2. Log in with your registered credentials.
3. Search for "Application Status."
4. Type in the registered email address or the application number here.

How To Download Gazette Notification For Name Change?

Once published, follow these steps to download:

1. Visit https://egazette.nic.in.
2. Click on "Weekly Gazette"
3. Select the relevant publication date.
4. Search for your entry by looking up your new name or your former name.

Name Change Office Address Of The Central Government

The address of the central government office where you can change your name is,

Department of Publication
Government of India Press
Civil Lines, Near Old Secretariat
Minto Road, Delhi – 110002
Phone: 011-23014723
Website: https://egazette.nic.in

Legal Advantages Of Changing Your Name

Changing your name legally through a Gazette Notification doesn't just make the new name valid; it comes with a range of legal and practical benefits that can simplify your lifestyle and protect your identity.

• Uniform Identity Across All Documents: Having the same name in every official document, such as your Aadhaar, PAN card, passport, voter ID, bank accounts, and educational documents, avoids any confusion arising from different name discrepancies.
• Legal Protection and Clarity: A Gazette Notification is a legal document for your new name, and it is the basic resource to rely on in civil cases, police verification, or any agency when they request documents to support your new name.
• Simplifies Administrative Processes: Updating government documents becomes smoother once the Gazette acts as a single proof for all departments. It also avoids repeated explanations for the name change.
• Professional Credibility: Ensures that your identity remains consistent when applying for jobs, academic programs, financial services, or visas, helping you avoid scrutiny or delays caused by name discrepancies.
• Personal Empowerment and Branding: It ensures that your identity is protected when you apply for jobs, academic programs, financial products, or visas, protecting you from any unnecessary delays or suspicions that might arise from name changes.
• Removes Embarrassment or Unwanted Associations: Whether it is for personal or spiritual reasons, numerology, or professional identity, a name change helps you freely and confidently identify with your chosen identity.
• Symbol of Change or Milestone: Many adopt or change their name due to marriage, divorce, or gender transition. The Gazette Notification gives formal validity to these personal milestones and will always ensure that your formal documentation reflects your choice of identity.

Common Mistakes To Avoid

1. Incorrect Details in Affidavit: The information in the affidavit must be correct. Your old and new names must match. Discrepancies can lead to delays or rejections.
2. Failure to Publish in Newspapers: The publication of the name change in two newspapers, one in the local language and the other in English, is obligatory. Not doing this can render the application null and void.
3. Incomplete Application Forms: You must submit the application form together with all the required documents. Incomplete forms are not accepted most time.
4. Notarising the Affidavit: A notarised affidavit is a critical part of completing the process; failing to do so could render your application invalid.
5. Choosing the Wrong Newspapers: Only use newspapers that are acceptable for publicising the name change. Check this before submitting.
6. Neglecting to Keep Copies of Documents: Be sure to keep copies of all documents (affidavit, newspaper publications, application forms) for your later reference.
7. Not Following Up on the Status: Remember to monitor your application and download the notification from the Gazette at once to prevent a hold-up in the update of any other register.

Sample Format Of Gazette Notification For Name Change

Conclusion

Changing your name through the Gazette Notification process in Delhi is the most reliable way to ensure that your new name is legally acknowledged across all public and private sectors. Whether you're changing your name after marriage, for numerology reasons, or to correct a mistake, this official process ensures that your name is updated in all records without complications. By following the detailed steps outlined in this guide, you can easily navigate through the procedure and get your name legally recognized. If you're ready to proceed, knowing how to get a Gazette Notification for name change in Delhi is your first step toward a smoother legal journey.

FAQs

Q1. How can I track the status of my name change in the Gazette?

You can track the status of your name change application in the Gazette, once submitted, online:

1. Visit the official e-Gazette website: egazette.nic.in.
2. Log in with your registered credentials.
3. Click on the “Application Status” section.
4. Enter your application number or registered email address.

Typically, after the application is approved by the Government, it will take between 15 to 30 working days for the name change to appear in the Gazette.

Q2. What is the cost of a name change in the Gazette?

The charges for publishing a name change in the Gazette vary:

• Personal Name Change ₹1,100 (approx.)
• Company/Organisation Name Change ₹1700 - ₹2500 (approx.)

These charges are to process the Gazette notification. Additional charges may apply for courier/postage if physical copies of the Gazette are required. The e-Gazette website will have payment details for these fees.

Q3. How to publish a name change in a newspaper for Gazette notification?

You will need to place an advertisement in two newspapers to complete the Gazette notification.

• One must in an English daily (e.g., The Times of India). ·
• The other must be in a local language newspaper (e.g., Dainik Jagran or Punjab Kesari).

The newspaper ad should have:

• Your old name and new name.
• The date of the affidavit.
• Your full address.

This legal publication is a public advertisement that the public is entitled to see before any objection is raised. After you place the ad, you must provide the newspaper clippings along with your application to the Department of Publication.

Q4. How long does it take for a name change to appear in the Gazette?

Once you submit your application for a name change, you can expect it to be processed in about 15-30 working days. The application will be reviewed, determined whether to approve the application, ads will be published in the Gazette, etc. Once the Gazette is published, the applicant will either be able to download their online copy or receive a printed hard copy.

You will be able to refer to the status of your application at any time through the e-Gazette official website, or if you are facing significant delays, you may contact the Department of Publication.

Q5. Can I apply for a name change online in the Gazette?

Yes, you can apply to change your name online in the Gazette through e-Gazette. The steps are:

1. Visit the e-Gazette page at gazette.nic.in
2. Register as a new user or log in to an existing account
3. Upload all required/necessary documents
4. Pay your fee online
5. Check the status of your application online.

Submitting your application online is more convenient since you can even check the application status from your home. Submitting your application online would be a good option for a lot of applicants!

Disclaimer: The information provided here is for general informational purposes only and should not be construed as legal advice. For personalised legal guidance, please consult with a qualified lawyer.