Business & Compliance
How to Get a Digital Signature Certificate?

1.1. Licensed Certifying Authorities (CAs)
1.2. The Role of the Controller of Certifying Authorities (CCA)
1.3. Individual vs Organizational DSC
1.4. Choosing the Right Package
2. Step-by-Step Process: How to Get a Digital Signature Certificate2.1. Step 1: Choose a Licensed Certifying Authority (CA)
2.2. Step 2: Decide on the Class and Type of DSC
2.3. Step 3: Fill Out the DSC Application Form
2.4. Step 4: Complete Identity Verification
2.5. Step 5: Submit Supporting Documents
2.7. Step 7: Application Review and DSC Issuance
3. Documents & Verification Checklist3.1. For Individual Applicants:
3.2. For Organizational Applicants:
3.3. Accepted Verification Methods (as per CCA guidelines):
4. Cost of Getting a Digital Signature Certificate & Time Duration 5. Common Mistakes to Avoid 6. ConclusionIn today’s digital-first world, securing your online identity is essential, especially when filing income tax, registering for GST, bidding for government tenders, or signing contracts. A Digital Signature Certificate (DSC) helps you do all of that securely, legally, and efficiently.
In this blog, we’ll explore:
- What a Digital Signature Certificate (DSC) is and who issues it
- How to choose the right Certifying Authority (CA) and DSC package
- Step-by-step process to apply for a DSC online or offline
- Required documents and identity verification checklist
- Cost and estimated time for issuance of DSC
- Common mistakes to avoid during the application process
Whether you’re an individual professional, business owner, or organizational representative, this guide will help you get your DSC the right way.
Choosing a Certifying Authority (CA) and DSC Package
Before applying for a DSC, it’s essential to understand who issues it and how to pick the right provider and type.
Licensed Certifying Authorities (CAs)
In India, DSCs can only be issued by licensed Certifying Authorities regulated by the Controller of Certifying Authorities (CCA) under the Information Technology Act, 2000. Some of the most trusted CAs include:
- eMudhra
- Safescrypt (Sify)
- nCode Solutions (NSDL e-Gov / Protean)
- Capricorn CA
- Vsign (Verasys)
- XtraTrust
- Pantasign
- Prodigisign
- IDSign
These authorities provide DSCs for both individuals and organizations with varying validity periods (1 to 3 years) and usage types.
The Role of the Controller of Certifying Authorities (CCA)
The CCA is a statutory body that licenses and regulates the functioning of CAs. It ensures compliance with national digital security standards and monitors operations to protect end users. You can verify if a CA is approved by checking the official CCA website (cca.gov.in).
Individual vs Organizational DSC
There are different types of DSCs depending on the applicant:
- Individual DSC: Suitable for personal use – income tax filing, GST registration, signing documents, etc.
- Organizational DSC: Meant for businesses and entities involved in tenders, compliance, or signing company documents.
Some CAs also offer DSCs for government agencies, foreign nationals, or specific purposes like the DGFT (Directorate General of Foreign Trade).
Choosing the Right Package
When selecting a DSC, consider the following:
- Type of Certificate:
- Class 3 DSCs are now standard for all digital transactions, including eTendering and eProcurement.
- Validity:
- Choose between 1, 2, or 3-year validity as per your use frequency.
- Token Requirement:
- Most DSCs require a USB token (cryptographic device) for secure use.
- Pricing:
- Packages vary based on the provider and services offered (e.g., doorstep verification, express delivery).
Step-by-Step Process: How to Get a Digital Signature Certificate
Getting a Digital Signature Certificate (DSC) is a streamlined process that can be done entirely online. Follow these 7 steps to apply for and receive your DSC:
Step 1: Choose a Licensed Certifying Authority (CA)
To begin, choose a licensed Certifying Authority approved by the Controller of Certifying Authorities (CCA). Some trusted CAs in India include:
- eMudhra
- Safescrypt (Sify)
- Capricorn
- NSDL e-Gov (nCode)
- VSign
- XtraTrust
- IDSign
Find the complete list on the official CCA website:
https://www.cca.gov.in/licensed_ca.html
Step 2: Decide on the Class and Type of DSC
Select the class of DSC based on your intended use:
- Class 3 DSC (Recommended): Used for secure online transactions like income tax filing, e-Tenders, MCA filing, GST, etc.
- Choose between:
- Individual DSC
- Organizational DSC
- DGFT DSC (for import/export-related filings)
Step 3: Fill Out the DSC Application Form
You can apply either online or offline. Most CAs offer a secure online portal.
Fill in the following details:
- Full name (as per PAN/Aadhaar)
- Date of birth
- Email ID
- Mobile number
- PAN number
- Residential address
Step 4: Complete Identity Verification
As per CCA guidelines, you must verify your identity using one of the following methods:
- Aadhaar-based eKYC (OTP or biometric)
- PAN-based eKYC
- Offline (paper-based) KYC – submit physical documents
- Bank-based KYC verification
- Biometric Aadhaar authentication (optional in some cases)
Step 5: Submit Supporting Documents
Upload or submit the following:
- Passport-size photograph
- PAN card (for identity proof)
- Aadhaar card / Passport / Driving license (for address proof)
- Attestation if applying offline (by Gazetted Officer / Bank Manager)
Step 6: Make the Payment
Pay the applicable DSC fee via:
- Credit/Debit Card
- Net banking
- UPI
DSC cost depends on:
- Validity (1, 2, or 3 years)
- Type (Individual or Organization)
- Whether the USB token is included
Step 7: Application Review and DSC Issuance
- The CA verifies your application and documents.
- You’ll be notified of the status via email/SMS.
- If all is correct, your DSC will be issued typically within 3–7 working days.
Delivery Methods:
- USB Token (Cryptographic token delivered by courier)
- Secure Email (Soft copy if applicable)
Documents & Verification Checklist
Before applying for a Digital Signature Certificate, it's important to gather the necessary documents and complete the required identity verification. Here's a quick checklist to ensure a smooth and successful application process.
For Individual Applicants:
- PAN Card (mandatory for identity verification)
- Address proof (any one):
- Aadhaar Card
- Passport
- Bank statement (recent)
- Utility bill (not older than 3 months)
- Passport-size color photograph (digital format)
- Active email ID and mobile number (for OTP verification)
For Organizational Applicants:
- Signatory’s PAN Card and address proof
- Organization’s PAN Card
- Certificate of Incorporation or business registration proof
- Authorization letter on company letterhead (authorizing the signatory to apply)
Accepted Verification Methods (as per CCA guidelines):
- Aadhaar-based eKYC (OTP-based or biometric)
- PAN-based eKYC
- Offline/paper-based KYC (with self-attested documents)
- Bank-issued KYC certificate
- Biometric verification (photo or fingerprint capture)
Cost of Getting a Digital Signature Certificate & Time Duration
Here is a tabular overview of the typical costs and timelines for getting a DSC in India:
Type of DSC | Validity | Estimated Cost (INR) | Approx. Time to Issue |
---|---|---|---|
Individual (Class 3) | 1 Year | ₹600 – ₹1,000 | 2–5 working days |
Individual (Class 3) | 2 Years | ₹1,100 – ₹1,600 | 2–5 working days |
Individual (Class 3) | 3 Years | ₹1,800 – ₹2,200 | 2–5 working days |
Organizational DSC | 2 Years | ₹1,500 – ₹3,000+ | 3–7 working days |
DGFT DSC (For Import/Export) | 2 Years | ₹1,500 – ₹2,500 | 3–5 working days |
USB Token (Add-on) | — | ₹400 – ₹800 | With or after DSC issuance |
Note: Costs may vary depending on the Certifying Authority, service provider, optional features (like doorstep verification), and whether you opt for bundled USB tokens.
Common Mistakes to Avoid
While applying for a Digital Signature Certificate (DSC), even small errors can lead to delays or rejection. Avoid these common mistakes to ensure a smooth application process:
- Entering mismatched personal details:
Ensure your name, date of birth, and other details exactly match your ID proofs (especially PAN and Aadhaar). - Using expired or invalid documents:
Address proofs like utility bills or bank statements should be recent (not older than 3 months). Outdated documents are often rejected. - Uploading blurry or incomplete scans:
Always upload clear, high-resolution scans or photos of your documents. Cropped or low-quality images can delay verification. - Choosing the wrong DSC type or class:
Understand whether you need an Individual or Organizational DSC, and select the correct class (Class 3 is most widely accepted now). - Skipping verification steps:
Not completing eKYC properly or skipping biometric/photo verification can lead to automatic rejection. - Incorrect email or mobile number:
Use a valid and accessible mobile number and email ID to receive OTPs and DSC activation links. - Not checking CA credentials:
Only apply through licensed Certifying Authorities approved by the CCA. Avoid unverified third-party agents.
Conclusion
Obtaining a Digital Signature Certificate (DSC) is now simpler and more accessible than ever. Whether you're an individual professional, business owner, or authorized representative of an organization, a DSC is your key to secure and legally recognized digital transactions.
By choosing the right Certifying Authority, submitting the correct documents, and completing your eKYC properly, you can avoid common mistakes and receive your DSC in just a few days. Always ensure your details are accurate, your documents are valid, and that you’re applying through a licensed CA approved by the Controller of Certifying Authorities (CCA).
As more government and business processes go paperless, a DSC is no longer optional—it’s essential. Take the right steps now to get your digital signature and unlock a seamless, secure digital future.
Frequently Asked Questions
Q1. How can I get a Digital Signature Certificate?
You can get a Digital Signature Certificate (DSC) by applying through a licensed Certifying Authority (CA) like eMudhra, Safescrypt, or Capricorn. Choose your DSC type (Individual or Organizational), fill out the application form, complete identity verification (eKYC or offline), upload required documents, and make the payment. Once verified, your DSC will be issued within 2–7 working days.
Q2. How to get a digital signature stamp?
A digital signature stamp is usually a visual representation of your DSC used on documents like PDFs. After you receive your DSC (typically stored in a USB token), you can use software like Adobe Acrobat Reader or eMudhra’s signing tool to apply a digital signature stamp to documents. You can also customize the appearance to show your name, date, and location.
Q3. How to generate a Digital Signature Certificate for income tax?
To generate a Digital Signature Certificate (DSC) for income tax filing, you need to apply for a Class 3 Individual DSC through a licensed Certifying Authority such as eMudhra, Capricorn, or Safescrypt. Complete your Aadhaar-based or PAN-based eKYC and submit the necessary identity and address proof documents as part of the verification process. Once your DSC is issued, plug in your USB token (if provided) and install the CA’s signing software. Then, log in to the Income Tax e-Filing Portal, go to the “My Profile” section, and select “Register DSC.” Follow the on-screen instructions to register your DSC successfully. After that, you can use your DSC to digitally sign and file your income tax returns securely.
Q4. How to download a digitally signed certificate?
If you’ve been issued a soft copy of your DSC (without a USB token), the CA usually provides a secure download link via email. For certificates stored on a token, no download is needed- you use the token via supported signing tools. For others, log in to the CA’s portal using your credentials to securely download the pfx. or incert file if applicable.
Q5. Is a DSC mandatory for individual taxpayers?
For most individual taxpayers, DSC is not mandatory. However, it is mandatory for companies, LLPs, and individuals who are required to get their accounts audited under the Income Tax Act. In such cases, a Class 3 DSC must be used for digitally signing income tax returns.